Monthly Construction Documentation Package
The Monthly Construction Documentation Package is the core offer.
It gives active commercial project teams one recurring documentation cadence, with ground photography, ground video, aerial photography where safe and legal, aerial video where safe and legal, milestone coverage, and organized delivery every scheduled visit.
Use it when the project record needs to support owner updates, OAC meetings, lender draw documentation, RFPs, closeout, leasing, portfolio use, or long-term archive value.
Based in Frisco, Texas. Serving DFW and Texas commercial project teams. Available for select nationwide deployment when the project scope fits the Monthly Construction Documentation Package.
Coverage depends on project phase, site access, safety rules, weather, and drone feasibility.
Built for the reporting rhythm on commercial jobsites
By the end of the month, someone needs current visuals.
The owner wants progress. The project executive needs a clean update. The architect wants context before the next OAC meeting. Marketing may already be asking for RFP images, leasing assets, or a closeout archive.
The Monthly Construction Documentation Package gives the project team a planned visual record: recurring ground photography, drone documentation where safe, legal, and feasible, short video clips, milestone capture, and organized folders that do not turn into a scavenger hunt 6 months later.
How monthly construction documentation works
* The gallery below shows a typical monthly coverage cycle. Scope varies by plan, site conditions, and project phase.
Kickoff
We align on the project, reporting schedule, milestone timing, key areas, safety requirements, access contacts, and where the visuals will be used.
Plan
Visits are scheduled around the project rhythm. Before each visit, we confirm priorities with the site contact so the right areas get covered.
Capture
Synced Frames documents visible progress across exterior areas, interiors, logistics, details, milestones, and aerial context where drone coverage is safe, legal, and feasible.
Deliver
Your team receives a dated, labeled upload with edited selects and practical exports for decks, reports, web use, archives, and stakeholder updates.
Exterior stills
Clean exterior progress photos for owner updates, leasing decks, presentations, reporting, and month-to-month comparisons.
Interior stills
Key spaces documented for buildout progress, finish visibility, milestone updates, and stakeholder review before work gets covered up.
Aerial stills
Site context showing scale, access, adjacency, staging, logistics, roof progress, and exterior progress where drone coverage is safe, legal, and feasible.
Repeat angles available when the project needs consistent monthly comparisons.
Exterior video clips
Short exterior clips for stakeholder updates, progress recaps, website use, and presentation support.
Interior video clips
Walkthrough-style clips that show flow, finish progress, and how the space is coming together.
Drone video clips
Short aerial clips for site context, project scale, exterior progress, and monthly recap use where flight is safe, legal, and feasible.
Delivered each cycle
Each coverage cycle is packaged so your team can use the files without digging through texts, phone galleries, Procore uploads, or mixed SharePoint folders.
Edited selects plus web, deck, and archive exports.
Dated folders labeled by visit, area, and deliverable type.
Typical delivery within 48-72 hours after each visit, depending on scope.
Built for monthly reporting cycles
Use each recurring visit to support the moments when project visuals actually matter.
- OAC meeting visuals
- Owner progress updates
- Investor reporting
- Lender draw context
- Payment application support
- Closeout records
- RFP and portfolio assets
- Leasing and stakeholder updates
Instead of asking the superintendent for 12 more photos on Thursday afternoon, your team gets organized visual assets prepared for how commercial construction teams actually report progress.
What Monthly Coverage helps solve
Most commercial teams do not have a photo shortage. They have a record problem.
Progress images end up in phone galleries, text threads, Procore, SharePoint, email attachments, marketing drives, and drone folders. Everyone technically has photos. Then an owner update, OAC meeting, draw conversation, RFP, or closeout request comes up, and the useful record is hard to find.
The Monthly Construction Documentation Package gives the project team one repeatable system: planned visits, ground and aerial context, milestone-aware capture, and organized delivery that can be used during construction and after turnover.
Who Monthly Coverage is built for
The Monthly Construction Documentation Package is built for commercial construction teams that need recurring visual documentation without adding another task to the field team.
- Developers
- General contractors
- Owners and owner's reps
- Project executives
- Architects
- Industrial builders
- Leasing teams
- Marketing and business development teams
- Investor-facing project teams
The superintendent can still take quick phone photos for immediate field issues. Monthly Coverage adds the structured project record that owners, executives, architects, and proposal teams can actually use later.
When to use Monthly Coverage
Use Monthly Coverage when a project needs more than occasional photos.
It is especially useful when:
- The project has recurring owner or investor updates
- OAC meetings need clearer visual support
- The site is large, phased, or hard to summarize
- Drone context would help explain progress
- Milestones need to be captured before they disappear
- The project will be used for RFPs, leasing, awards, or portfolio assets
- The closeout archive matters
- Multiple stakeholders need the same visual history
Some projects need 1 visit per month. Faster phases may need 2, 3, or 4 visits per month depending on schedule, activity, reporting pressure, and stakeholder needs.
Built for owner updates, lender draw documentation, OAC meeting visuals, RFP / proposal visual support, and closeout documentation.
What Monthly Coverage does not replace
Monthly Coverage supports communication and documentation. It does not replace formal project controls.
Photos and videos do not replace inspections, daily reports, meeting minutes, pay applications, architect field reports, lender review, code review, payment approval, or percentage-complete certification.
The role is simple: visuals support the record. They do not certify the work.
Monthly Coverage FAQ
What is Monthly Coverage?+
The Monthly Construction Documentation Package is recurring construction documentation for active commercial projects. It can include ground progress photos, drone coverage where safe, legal, and feasible, short video clips, milestone visuals, organized folders, and exports prepared for reporting, meetings, decks, and project records.
How many visits per month do projects need?+
Some projects need 1 visit per month. Faster-moving phases may need 2, 3, or 4 visits per month, especially during enclosure, interiors, owner review periods, major milestones, or turnover.
What is delivered after each visit?+
A typical visit may include edited stills, short video clips when scoped, drone visuals where safe, legal, and feasible, dated folders, labeled sets, and exports prepared for decks, reports, web use, and long-term archives.
Does Monthly Coverage include drone documentation?+
It can. Drone coverage depends on airspace, weather, safety, site access, and project rules. When drone coverage is not feasible, ground-level documentation can still provide a useful visual record.
How quickly are files delivered?+
Typical delivery is 48-72 hours after each visit, depending on project scope and deliverable needs.
Can Monthly Coverage support OAC meetings?+
Yes. Monthly Coverage can provide clear, dated visuals for OAC meetings, owner updates, executive reviews, milestone discussions, and areas ready for architect or owner review.
Can Monthly Coverage support lender draw conversations?+
Yes, as visual context and communication support. It should not be presented as a replacement for inspections, pay applications, lender review, payment approval, or percentage-complete certification.
Need a cleaner monthly visual record of your active project?
See the sample monthly progress report first.
Then send your project phase, upcoming milestone, and reporting need so Synced Frames can map the next scheduled documentation visit.
Limited monthly coverage availability for active commercial projects
Serving Frisco, Dallas, DFW, North Texas, Texas, and select commercial projects nationwide.